Ontario HIV Pharmacy Education Day: Plan your visit!

State of the Art HIV Prevention and Treatment Practices, A Case Scenario Approach

October 18, 2024

Novatel Toronto – Champagne Room
45 The Esplanade, Toronto, ON M5E 1W2
(416) 367-8900

Coming Soon

  • Agenda for Ontario HIV Pharmacy Education Day
  • PK Dinner Update

Venue and Travel

Booking your travel: If you would like your travel expenses covered by the event sponsor, all bookings must be made by August 28th.  Please contact Amanda at [email protected] to secure your train or plane ticket.

Securing Hotel: At the time of registration you were asked if hotel accommodations were required. The event sponsor will cover the cost of a one-night stay on September 28, 2023. If you need to make changes to this, please contact [email protected].

Please be sure to save your receipts to include in your expense report.

Toronto Pearson International Airport
The Union Pearson Express (UP express) runs every 15 minutes.  The train takes approximately 25 minutes to arrive to Union Station where you can walk to the hotel in less than 5 minutes.  Unless approved prior to the date, the sponsor will reimburse for UP or TTC from the airport to the hotel.
Billy Bishop Airport
This airport is conveniently located only 2.9km from the Novatel hotel.  You can take an Uber or Taxi to the hotel.

The hotel is a 5 minute walk from Union Station. 

Please see parking information below.

Travel Expense Reimbursement

For reimbursement for expenses incurred during your travel and stay, please keep all itemized receipts and submit to [email protected] . Please also read the entire Travel Expense Form (link below).

We’re pleased to be providing meals throughout your day, please be advised that we will not process meal claims during times when meals are available at the hotel as part of our event. 

DEADLINE: All expenses must be submitted by November 1, 2024 for reimbursement. Please contact [email protected] if you have any questions about travel expense reimbursement.

MEALS: This budget reflects meals consumed by an individual outside of meeting times (breakfast and lunch are provided during the two event days and are therefore not reimbursed). Please note that alcoholic beverages will not be reimbursed. These rates include taxes and gratuities. Itemized receipts must be attached, not credit card or debit slips alone, to receive reimbursement.

These amounts have been updated based on the 2020 Provincial Government Travel, Meal and Hospitality Expenses Directive:
Breakfast: $10.00
Lunch: $12.50
Dinner: $22.50

Parking Information

PARKING: For those staying overnight and who have driven to the hotel, your parking will be covered; however, if you live within the city of Toronto your parking costs will not be covered unless you need to drive for accessibility reasons.

If you are not staying at the hotel and have driven from outside of Toronto, and are not able to take public transit, please be in touch to discuss whether we are able to cover parking for you during the day.

Green P
2 Church St. Toronto, ON M5E 1Z3
$16 / day
3 minute walk to venue

1 Scott St. Toronto, ON M5A 1E1
$22 / day
1 minute walk to venue.

Novatel Parking
45 The Esplanade Toronto, ON M5AE 1W2
$40 / day
Limited Parking is available on-site.


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