Position overview
The Program Assistant under the direction of the Manager, Research Funding plays a key role in supporting OHTN’s research funding programs including the Impact-Focused Research Program and the Community-Based Research Program. The Program Assistant is the first point of contact for all inquiries. This position provides service in a customer-focused manner and will connect with stakeholders to address questions and resolve issues through multiple channels including email, telephone, and video conferencing. In addition, the program assistant will provide administrative support to the team as required.
Features
- A one year full-time contract position for a highly-skilled specialist in a setting that offers exceptional learning opportunities and professional growth
- An opportunity to collaborate with a diverse range of stakeholders including people living with HIV, researchers, clinicians and policymakers and be engaged in research that aims to improve the lives of people living with and at risk of HIV, and contribute to the epidemiological monitoring of HIV in Ontario.
- A welcoming and accessible environment, which encourages initiative, cross-functional teamwork, knowledge-sharing and collaborative problem solving to drive excellence.
Responsibilities
- Handle communications by responding to requests, gathering additional information and referring to other team members as appropriate to ensure requests are addressed in a timely and coordinated manner.
- Coordinate meetings based on schedules and attendee availability; coordinate logistics and creates and circulate agenda and materials. Record, transcribe and distribute minutes of meetings.
- Create and maintain user-friendly instructions to support applicants and reviewers in using the grant application system and the review platform
- Carry out an administrative review of letters of intent (when applicable) and full applications, in-keeping with the application guidelines and funding policies
- Ensure reporting requirements are completed in a timely manner by OHTN-funded researchers in accordance with funding agreements and policies
- Maintain and organize the OHTN’s record keeping system for OHTN funded research activities
- As an OHTN representative, participate and contribute to the Canadian Common CV (CCV) Advisory Board, and ensure accounts and invoices are maintained with CCV
- Provide administrative support to the OHTN Scientific Review Committee, CBR Review Committee and RPIAC, including support for travel, accommodation, reimbursement, payment or relevant honoraria as required
- Support OHTN research initiatives with a focus on priority populations
- Maintain a high level of understanding of all OHTN funding-related policies and guidelines
Knowledge and experience
- Post-secondary education with 2 years’ relevant work experience
- Demonstrated ability to work independently and collaboratively
- A willingness to learn and to be challenged
- Professional, friendly and courteous in all interactions
- Proficient in Microsoft Office Suite
- Strong interpersonal, organizational and customer service skills
- Excellent organizational skills
- Team player, adaptable to a fast pace environment
- Ability to problem solve and manage multiple priorities
- Attention to detail and efficient time management
- HIV/AIDS experience/knowledge, including experience working with marginalized populations an asset
How to apply
To apply, please send your resume and a cover letter explaining why you are interested in and qualify for this position by February 9, 2018 via email to [email protected] quoting “PROGRAM ASSISTANT” in the subject line. We will contact you within three weeks after the application deadline if you have been selected to move forward in the process. We thank all applicants for their interest but will not be contacting those individuals who are not selected for further consideration.
The Ontario HIV Treatment Network is committed to employment equity and to the greater involvement and meaningful engagement of people living with HIV/AIDS (GIPA/MIPA) in all that we do. We encourage applications from persons living with HIV/AIDS and people with culturally diverse backgrounds to join our team.
At OHTN, we are committed to fostering an inclusive and accessible environment. OHTN is committed to providing accommodations in all parts of the hiring process. If you require an accommodation, we will work with you to meet your needs.